Accounts Apprentice (Mach Recruitment Limited)

• Level 2 or Level 3 AAT.
• Key responsibilities.
• Purchase ledger.
• Assist with obtaining the appropriate approval for purchase invoices.
• Process purchase invoices accurately, ensuring the correct site and accounting codes are used.
• Assist with maintaining accurate purchase ledger records.
• Respond to and resolve supplier queries in a professional and timely manner.
• Assist with ensuring supplier payments are processed and kept up to date.
• Investigate invoice discrepancies and escalate issues where appropriate.
• Support the wider finance team with the accurate and timely posting of financial transactions.

Credit Control & Sales Ledger

• Support the finance team with the day-to-day management of the sales ledger.
• Build and maintain professional, friendly but firm relationships with customer accounts payable and finance teams.
• Provide customer statements as required.
• Assist with chasing overdue debts and escalating non-responses appropriately.
• Assist with resolving missing purchase orders and invoice queries, working with the operations team where required.
• Allocate customer cash payments accurately against outstanding debts.
• Assist with monitoring outstanding debt and maintaining accurate customer account records.
• Participate in weekly debt meetings and provide updates on outstanding queries and debts.
• Assist with routine credit checks on new and existing customers.
• Support the management and monitoring of customer insured credit limits.

Cash & Bank Reconciliations

• Assist with allocating cash receipts against customer accounts.
• Assist with reconciling the trust account on Microsoft Dynamics back to the bank balance at month end.
• Investigate and resolve differences identified during reconciliations.
• Maintain accurate records of cash transactions and supporting documentation.  Develop an understanding of bank reconciliations and month-end accounting processes.

Month-End & Audit Support

• Assist with month-end finance processes and ensure postings are completed accurately and on time.
• Assist with account reconciliations and the preparation of supporting documentation.
• Assist with internal and external audits by providing requested information and documentation.
• Develop an understanding of the importance of financial controls, audit trails and accurate financial records.  Assist with investigating discrepancies and correcting accounting records where appropriate.

Team Support

• Work collaboratively as part of the Finance team to ensure all financial transactions are posted accurately and on time.
• Provide cover for colleagues during holidays and absences where appropriate and within the level of training and experience.
• Support colleagues with routine finance tasks to ensure the Finance function remains up to date.
• Take responsibility for developing knowledge and understanding through both practical experience and formal AAT study.
• Ask questions and seek guidance when required.
• Demonstrate a willingness to take on additional responsibilities as skills and experience develop.